FREE CLAUDE & CODEX PLUGIN TEMPLATE
A real SOT-based Property Management System PRD template connecting building, unit, tenant, lease, and service-request registration, asset, occupancy, lease, billing, maintenance, and tenant-request history lookup, lease review, move-in, billing, collection, maintenance assignment, renewal, and move-out handling, occupancy, rent, receivable, maintenance, lease expiry, and asset-status reporting.
View source on GitHub · MIT licensed
USE CASE
Teams designing an internal operations system for property owner and manager overseeing leases and facility condition and property operations and asset-management coordinator
CONTENTS
VIBESPEC VIEWER
Each screen is generated from the public SOT included with this template.
Open this screen in the live demo 
Open this screen in the live demo 
Open this screen in the live demo 
Open this screen in the live demo PRACTICAL GUIDE
This Property Management System connects building, unit, tenant, lease, and service-request registration, asset, occupancy, lease, billing, maintenance, and tenant-request history lookup, lease review, move-in, billing, collection, maintenance assignment, renewal, and move-out handling, and occupancy, rent, receivable, maintenance, lease expiry, and asset-status reporting in one SOT-based planning document. Use the complete HTML to review and share the plan, then adapt the SOT JSON with the VibeSpec plugin in Claude or Codex.
For building, unit, tenant, lease, and service-request registration, define the required context, classification rules, and duplicate or missing-data checks before work enters the operating queue.
For asset, occupancy, lease, billing, maintenance, and tenant-request history lookup, keep status, owner, priority, and change history together so the team can find the complete operating context.
In lease review, move-in, billing, collection, maintenance assignment, renewal, and move-out handling, connect assignment, approval or rejection, exception handling, and completion confirmation as one accountable workflow.
Use occupancy, rent, receivable, maintenance, lease expiry, and asset-status reporting to track due dates, bottlenecks, exceptions, and completion outcomes by team, period, and operating category.
Set the role-based access, audit history, notifications, and external-system boundaries that Property Management System needs to operate safely.
The download opens in a browser without setup. Compare the PRD, feature specification, screen structure, and user flow with the work your team does today.
Write down real user roles, required data, approval rules, exceptions, and success metrics. Start with the core flow from building, unit, tenant, lease, and service-request registration through lease review, move-in, billing, collection, maintenance assignment, renewal, and move-out handling.
Attach the SOT JSON in Claude or Codex with the VibeSpec plugin and describe the change in plain language. VibeSpec keeps requirements, features, screens, and user flows connected.
Replace the template vocabulary, states, and classification with the terms your team uses. Keep building, unit, tenant, lease, and service-request registration and asset, occupancy, lease, billing, maintenance, and tenant-request history lookup consistent.
Define who registers, reviews, approves, processes, and confirms completion, plus the conditions that trigger rejection or reprocessing in lease review, move-in, billing, collection, maintenance assignment, renewal, and move-out handling.
Decide what occupancy, rent, receivable, maintenance, lease expiry, and asset-status reporting should measure, then connect any SSO, messaging, or adjacent-system integration to the related screens and user flow.
Create a separate Property Management System initiative for due-date alerts, owner assignment, approval reminders, and exception follow-up.
Before connecting Property Management System to source data or adjacent systems, define synchronization cadence, failure handling, access boundaries, and audit records.
Extend Property Management System with team, period, and category analysis plus action rules for deteriorating completion or service levels.
Adapt this Property Management System for our team. Ask about our user roles, states, required fields, and approval steps first, then update the requirements, screens, and user flows together.Reduce this Property Management System to an MVP that keeps building, unit, tenant, lease, and service-request registration, asset, occupancy, lease, billing, maintenance, and tenant-request history lookup, and lease review, move-in, billing, collection, maintenance assignment, renewal, and move-out handling. Move automation and external integrations into separate initiatives.Create a separate initiative on top of this Property Management System for due-date alerts and automatic owner assignment. Keep the connection to the existing screens and user flow.Yes. The complete HTML opens in a browser for review and sharing. To adapt the plan, attach the SOT JSON to Claude or Codex with the VibeSpec plugin and describe the change in plain language.
It includes building, unit, tenant, lease, and service-request registration, asset, occupancy, lease, billing, maintenance, and tenant-request history lookup, lease review, move-in, billing, collection, maintenance assignment, renewal, and move-out handling, and occupancy, rent, receivable, maintenance, lease expiry, and asset-status reporting, plus foundations for access, audit history, notifications, and integrations.
The HTML is a complete planning document for reading and sharing. The SOT JSON is source data that VibeSpec can update while keeping requirements, features, screens, and user flows connected.
For a discrete capability such as automation, integration, or additional analytics, create and review a separate initiative before changing the product plan broadly.
WORKFLOW