FREE CLAUDE & CODEX PLUGIN TEMPLATE
A real SOT-based Workflow Automation Management System PRD template connecting automation request, trigger, step, and integration-setting registration, workflow, execution history, error, approval, and integration-status lookup, automation design, review, approval, execution, error reprocessing, and change handling, automation run rate, time saved, failure, reprocessing, and ownership reporting.
View source on GitHub · MIT licensed
USE CASE
Teams designing an internal operations system for business contributor requesting or building repeatable automation and business automation and it operations coordinator
CONTENTS
VIBESPEC VIEWER
Each screen is generated from the public SOT included with this template.
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Open this screen in the live demo PRACTICAL GUIDE
This Workflow Automation Management System connects automation request, trigger, step, and integration-setting registration, workflow, execution history, error, approval, and integration-status lookup, automation design, review, approval, execution, error reprocessing, and change handling, and automation run rate, time saved, failure, reprocessing, and ownership reporting in one SOT-based planning document. Use the complete HTML to review and share the plan, then adapt the SOT JSON with the VibeSpec plugin in Claude or Codex.
For automation request, trigger, step, and integration-setting registration, define the required context, classification rules, and duplicate or missing-data checks before work enters the operating queue.
For workflow, execution history, error, approval, and integration-status lookup, keep status, owner, priority, and change history together so the team can find the complete operating context.
In automation design, review, approval, execution, error reprocessing, and change handling, connect assignment, approval or rejection, exception handling, and completion confirmation as one accountable workflow.
Use automation run rate, time saved, failure, reprocessing, and ownership reporting to track due dates, bottlenecks, exceptions, and completion outcomes by team, period, and operating category.
Set the role-based access, audit history, notifications, and external-system boundaries that Workflow Automation Management System needs to operate safely.
The download opens in a browser without setup. Compare the PRD, feature specification, screen structure, and user flow with the work your team does today.
Write down real user roles, required data, approval rules, exceptions, and success metrics. Start with the core flow from automation request, trigger, step, and integration-setting registration through automation design, review, approval, execution, error reprocessing, and change handling.
Attach the SOT JSON in Claude or Codex with the VibeSpec plugin and describe the change in plain language. VibeSpec keeps requirements, features, screens, and user flows connected.
Replace the template vocabulary, states, and classification with the terms your team uses. Keep automation request, trigger, step, and integration-setting registration and workflow, execution history, error, approval, and integration-status lookup consistent.
Define who registers, reviews, approves, processes, and confirms completion, plus the conditions that trigger rejection or reprocessing in automation design, review, approval, execution, error reprocessing, and change handling.
Decide what automation run rate, time saved, failure, reprocessing, and ownership reporting should measure, then connect any SSO, messaging, or adjacent-system integration to the related screens and user flow.
Create a separate Workflow Automation Management System initiative for due-date alerts, owner assignment, approval reminders, and exception follow-up.
Before connecting Workflow Automation Management System to source data or adjacent systems, define synchronization cadence, failure handling, access boundaries, and audit records.
Extend Workflow Automation Management System with team, period, and category analysis plus action rules for deteriorating completion or service levels.
Adapt this Workflow Automation Management System for our team. Ask about our user roles, states, required fields, and approval steps first, then update the requirements, screens, and user flows together.Reduce this Workflow Automation Management System to an MVP that keeps automation request, trigger, step, and integration-setting registration, workflow, execution history, error, approval, and integration-status lookup, and automation design, review, approval, execution, error reprocessing, and change handling. Move automation and external integrations into separate initiatives.Create a separate initiative on top of this Workflow Automation Management System for due-date alerts and automatic owner assignment. Keep the connection to the existing screens and user flow.Yes. The complete HTML opens in a browser for review and sharing. To adapt the plan, attach the SOT JSON to Claude or Codex with the VibeSpec plugin and describe the change in plain language.
It includes automation request, trigger, step, and integration-setting registration, workflow, execution history, error, approval, and integration-status lookup, automation design, review, approval, execution, error reprocessing, and change handling, and automation run rate, time saved, failure, reprocessing, and ownership reporting, plus foundations for access, audit history, notifications, and integrations.
The HTML is a complete planning document for reading and sharing. The SOT JSON is source data that VibeSpec can update while keeping requirements, features, screens, and user flows connected.
For a discrete capability such as automation, integration, or additional analytics, create and review a separate initiative before changing the product plan broadly.
WORKFLOW